Catering menu for corporate events: Options according to the type of meeting
Organizing a professional event means juggling several priorities: impressing your guests, respecting your budget and coordinating often complex logistics. The choice of catering menu plays a central role in the success of your business.
Each type of meeting calls for different food options. A team breakfast does not have the same needs as an end-of-year gala. This guide helps you choose the best format for your context, without complications.
What you need to remember
- Adapt the format to the moment : breakfast, lunch or cocktail require separate menus
- Book 2-3 weeks in advance : the best caterers are quickly sold out
- Allow 400 to 500 g per person for a full buffet
- Identify allergies before ordering : 30-40% of guests have restrictions
- Check your caterer's permits : MAPAQ compliance protects your event
Which menu format fits your event type
The choice of menu depends on three factors: the time of day, the duration of the activity and the level of formality desired.
For morning meetings
Business breakfasts call for energizing and light options. Choose pastries, fresh fruit, yogurt and coffee. This format encourages concentration without weighing down the participants.
For lunch-and-learn or training courses
A cold buffet or individual meal boxes work well. Choose dishes that are easy to eat: sandwiches, mixed salads, wraps. Avoid foods that need to be cut or that make a mess.
For networking cocktails
The 5 to 7 events call for varied and elegant bites. The canapés, mini-skewers and verrines allow guests to eat standing up. Plan for 8-10 pieces per person for a two-hour event.
For galas and formal evenings
A sit-down meal in several courses is appropriate. Starter, main course and dessert offer a complete gastronomic experience. This format is suitable for product launches or recognition evenings.
In Quebec, all caterers must hold a restaurant permit issued by the MAPAQ to guarantee food safety during your events.
How do you adapt the portions according to the number of guests?
Quantities vary depending on the type of event and its duration.
General rules
For a full buffet, count on 400 to 500 g of food per person. For a cocktail reception, plan for 10 to 12 pieces per guest for the first two hours.
Dietary Considerations
Today, 30 to 40 percent of participants have dietary restrictions. Always offer vegetarian, gluten-free, and dairy-free options. Inform your caterer of the precise number of people involved.
Priority food allergens should be clearly identified by your caterer. This precaution protects your guests and meets Canadian regulatory requirements.
Common mistakes to avoid when choosing the menu
Some decisions can hurt your guests' experience or complicate logistics.
Choosing a menu that is too complex
Elaborate dishes and dishes require more preparation time and increase the risk of errors. For a group of more than 30 people, opt for tried-and-true recipes that reheat easily.
Neglecting space constraints
Not all places allow all formats. A hot buffet requires access to electricity. Conference rooms without kitchens are best suited for cold meals. Check these details with your caterer before finalizing.
Underestimating booking times
The best caterers are booked quickly, especially during busy periods. Contact your supplier at least three weeks in advance. For events with more than 100 people, allow a month.
Which menu for which event?
| Event Type |
Recommended Format |
Typical duration |
Points of attention |
| Team breakfast |
Continental buffet |
1 to 1.5 hours |
Bring enough coffee |
| Internal training |
Individual meal boxes |
1 h |
Mandatory meat-free options |
| Networking cocktail |
Various standing bites |
2 to 3 hours |
10–12 pieces/person minimum |
| Gala or formal evening |
3-course sit-down meal |
2.5 to 3 hours |
Confirm dietary restrictions |
What to do now?
Here are the concrete steps to organize your event without stress.
Immediate actions
Write down the exact number of participants, the date, time and the expected duration. Identify dietary restrictions by sending out a quick survey. This information is essential for obtaining accurate quotes.
When to call a professional
Events with more than 50 people, with special requirements, benefit from personalized support. An experienced caterer offers consultations to tailor the menu to your needs and budget.
Best practices to ensure success
A few simple habits turn a good event into a memorable experience.
Plan for a safety margin
Order for 5-10% more than the confirmed number. Last-minute guests or generous portions avoid disappointment.
Communicate clearly with your caterer
Share the detailed schedule: arrival time of guests, time of presentations, scheduled breaks. A good caterer adjusts their service accordingly.
Favor local and seasonal products
Choosing a caterer that values Quebec producers improves the quality of your menu while reducing the ecological footprint. Seasonal fruits and vegetables offer superior freshness and more authentic flavors. This approach also demonstrates your corporate values in terms of sustainable development.
Respect health standards
In Quebec, MAPAQ's food safety standards govern all catering services. Make sure your provider is licensed and follows hygiene protocols. Ask for proof of liability insurance.
In summary
Choosing the right corporate catering menu is not complicated when you know the basics. Identify the type of event first, then adapt the format to the needs of your attendees.
The buffet, boxed or sit-down formats each respond to specific contexts. By considering dietary restrictions and planning ahead, you create a positive experience for everyone.
Contact us to plan your next event
Would you like to get personalized suggestions based on your type of activity and your budget? At Tiguidou, our team can guide you in choosing the right menu and services for your corporate meeting.