Corporate catering prices in Quebec: budget and options
Organizing a corporate event in Quebec requires juggling several priorities: impressing your guests, respecting your budget and simplifying logistics. The choice of caterer is often the biggest expense after renting a room. But how much should you actually budget? And what options are available to you according to your budget? This article helps you understand typical costs, the factors that influence price, and how to maximize your investment without compromising on quality.
What you need to remember
- Prices range from $15 to $80 per person depending on the type of service and the menu chosen
- Plan a minimum budget of $20-25 per person for a quality corporate event
- Book 8 to 12 weeks in advance for events of 50 people or more
- Always ask for a detailed quote including service, equipment and additional fees
What really determines the price of a corporate caterer?
The cost of a catering service is not just the price of food. Several elements directly influence your final bill.
The type of service chosen is the most important factor. A self-serve buffet usually costs less than a meal served at the table with dedicated staff. Cocktail formulas with past bites are more labor-intensive and in the middle range.
The number of guests affects the unit price inversely proportionally. An event of 20 people will cost proportionally more per head than an event of 100 people, because the fixed costs (transport, equipment, coordination) are spread over fewer guests.
The complexity of the menu also plays a major role. Simple options like hot dogs and salads are still affordable. Elaborate hot dishes, individual service stations or themed menus increase costs substantially.
The schedule and season can change your budget. Events in the evening or during the holiday season (November to January) are usually more expensive due to high demand.
Typical price list in Quebec
Here is a realistic breakdown of costs according to the type of corporate event:
| Type of service |
Price per person |
Best for |
| Meal tray or lunch box |
$15-25 |
Work meetings, training |
| Self-service cold buffet |
$20-35 |
Casual Events, High Volume |
| Hot buffet with service |
$30-50 |
Corporate celebrations, launches |
| Cocktail with appetizers |
$35-55 |
Networking, 5 to 7 corporate |
| Meal served at the table |
$50-80 |
Galas, prestigious events |
These prices usually include food, delivery within a reasonable radius, and basic equipment (trays, stoves). They often don't include on-site staffing, reusable tableware, or specialized equipment.
Additional costs to be expected
Beyond the base price per person, several costs may be added to your bill.
Service staff are an additional investment if you want on-site staff to serve, clear, or coordinate the process. Expect to pay between $150 and $250 per server for a 3-4 hour event. These employees must be paid at least the minimum wage in effect in Quebec, currently set at $16.10 per hour.
Equipment rental becomes necessary if your venue does not have the required infrastructure. Tables, chairs, tablecloths, reusable tableware, glassware, and utensils can easily add $5 to $15 per person depending on your needs.
Travel costs usually apply beyond a certain radius (often 30-50 km). As a guideline, Revenu Québec sets the reasonable kilometric allowance at $0.72 per kilometre for the first 5,000 kilometres and $0.66 per additional kilometre for 2025, which can be used as a reference to understand transportation costs.
Liquor licenses and bar service require specific permits in Quebec. The caterer may charge between $150 and $400 to obtain a meeting permit from the Régie des alcools, des courses et des jeux, depending on the type of event.
The tax and service are added to the final amount. Allow for approximately 15% combined taxes (GST/QST) and check if a suggested service or tip percentage is included in the quote.
How to choose the best service for your budget
The first step is to clearly define your priorities. Ask yourself what matters most to your event: impressing important customers, simply nurturing a team at a training day, or creating a memorable experience to celebrate an achievement?
On a tight budget ($15-25 per person), opt for individual meal trays or a simple cold buffet. Opt for seasonal menus that use local and less expensive ingredients. Choose an off-peak time slot (noon rather than evening).
For an average budget ($25-45 per person), a hot buffet with two choices of main dishes offers great value. You can add themed stations (salad, desserts) that give an impression of variety without exploding costs.
For a flexible budget ($45 and up), consider table service or a cocktail reception with signature bites. These formulas allow for precise portion control and create a more refined experience.
Common mistakes that inflate the bill
Underestimating the number of diners often leads to costly last-minute adjustments. Always confirm a specific number at least 72 hours before the event. Most caterers charge according to the confirmed number, not according to the actual presence.
Changing the menu or quantities late generates significant additional costs. Caterers order their ingredients and plan their production several days in advance.
Neglecting dietary restrictions can force you to order special dishes in a hurry. Collect this information from the invitations and pass it on to the caterer at the time of the initial booking.
Forgetting to check the venue's facilities creates surprises on the big day. Confirm the availability of sufficient electricity, preparation space, refrigeration, and easy access for delivery.
What to do before signing a contract
You always have to look at what is included in each proposal.
Check the following in each quote:
- Exact price per person and minimum/maximum number of guests
- Full list of menu items with precise descriptions
- Equipment provided (stoves, trays, disposable or reusable utensils)
- Presence or absence of personnel on site and duration of service
- Delivery, installation and pick-up fees
- Cancellation and Modification Policies
- MAPAQ Hygiene Insurance and Certification
Schedule a tasting if your budget allows and the event has more than 50 people. Several caterers offer this option for a fee (often deductible if you confirm the booking).
Plan your event with confidence
Choosing a corporate caterer in Quebec doesn't have to become a source of budget stress. By understanding the factors that influence prices and planning methodically, you can organize a memorable event that is within your financial envelope. The best investment is precisely what you need and prioritize.
Need help planning your event?
If you are looking for a catering service that understands the realities of corporate events in Quebec, our team can help you define the best package for your budget. Contact us to discuss your project and receive a detailed quote.